instructions for Exhibitors

Become a sponsor or exhibitor

The 2019 International CleanUp Conference Adelaide will be held at the Adelaide Convention Centre, 8–12 September 2019, and provides excellent sponsorship and exhibition opportunities.

Being a sponsor or exhibitor is an outstanding vehicle for promoting your name, supporting your brand, and maintaining a high profile among specialists and decision makers before, during, and after the event.

Sponsorship also supports the high technical level of the program, with outstanding keynote and plenary speakers. In addition, a full program of oral and poster presentations, and stimulating workshops are sure to attract a large number of national and international delegates, giving your patronage a global reach.

The conference provides a unique educational environment dedicated to the exchange of leading-edge scientific research, training and industry best practice. We encourage you to take advantage of this unique opportunity to expose your organisation to a large national and international audience, and to contribute to the success of this special event.

For more information, download the Sponsorship and Exhibition Prospectus or contact CRC CARE Business Manager Dr Prashant Srivastava on +61 (8) 8302 6821 or at prashant.srivastava@crccare.com.

Venue

The 8th International Contaminated Site Remediation Conference – incorporating the 2nd International PFAS Conference trade exhibition will be held in Halls M & N at The Adelaide Convention Centre in the Adelaide CBD, North Terrace.

 

Preliminary Schedule

Bump In

Sunday 8th September, 2019

  • Booth Construction (Adelaide Expo Hire constructing shell scheme booths): 8.00am – 1.00pm
  • Custom Booth Construction: 8.00am – 1.00pm
  • Exhibitor Bump In/Setup: 2.00pm – 5.00pm

Bump Out

Wednesday 11th September, 2019

  • Exhibitor Bump Out/Breakdown: 3.30pm – 5.30pm
  • Adelaide Expo Hire Dismantle: 5.30pm – 8.30pm

Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

The Exhibition hall will be open from 8.00am to 5.00pm Monday to Wednesday.

Ideally Exhibitors should organise staffing for their booths during scheduled catering breaks as follows:

Sunday 8 September

  • Welcome Reception 6.45pm-7.45pm

Monday 9 September

  • Morning tea 10.00am-10.30am
  • Lunch 12.15pm -1.15pm
  • Afternoon tea 3.00pm-3.30pm
  • Poster Session 5.15pm-6.15pm

Tuesday 10 September

  • Morning tea 10.00am-10.30am
  • Lunch 12.15pm -1.15pm
  • Afternoon tea 3.00pm-3.30pm

Wednesday 11 September

  • Morning tea 10.00am-10.30am
  • Lunch 12.15pm -1.15pm
  • Afternoon tea 3.00pm-3.30pm

 

Exhibitor Displays

Each display is 3m wide x 3m deep x 2.4m high.

Shell Scheme 

  • Walls: 2.4m high Velcro-compatible frontrunner covered Corinthian walls
  • Colour – black
  • Fascia: Digital print fascia name board sign featuring single colour lettering on a white background
  • A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA)
  • Lighting: 2 x LED spotlights per 3m x 3m booth (9sqm) or smaller
  • Power: 1 x 4amp power point per 3m x 3m booth (9sqm) or smaller
  • Not to be used: Pins, staples, screws, nails, bolts, paint or double-sided adhesive tape
  • To be used: Velcro, hook & chain (available from Adelaide Expo Hire)

Raw Space

Raw Space is suitable for custom built stands. It is carpeted and has power access Sponsors, who have chosen raw space, please fill out the form on page 48 of the Adelaide Convention Centre Exhibition Handbook.

Booth Constructor – Adelaide Expo Hire

Adelaide Expo Hire can supply you with details on custom display stands, AV and/or furniture hire etc. and all information is accessed via their website here. Additional costs associated with these items are payable to Adelaide Expo Hire.
Contact: Kim Sluggett
Adelaide Expo Hire
Ph: (08) 8350 2306
Mob: 0417 859 466
E: kims@aeh.com.au 

Exhibition Delivery Information

Note: Deliveries will only be accepted Sunday 8 September 2019. All deliveries must be scheduled with the Adelaide Convention Centre, North Terrace Loading Dock on 08 8210 6773 or ntld@avmc.com.au prior to their arrival. The Adelaide Convention Centre will not permit any goods to be delivered to the venue earlier than the date specified above.

  • The delivery of all exhibitor/ contractor goods will require the delivery of goods to be via the ACC’s North Terrace Loading Dock accessed from North Terrace.
  • Please refer to the delivery address on your Exhibitor Delivery label.
  • All deliveries must be scheduled in with the ACC Loading Dock.
  • Exhibition deliveries may only occur during the occupancy of the exhibition space. Deliveries arriving without a booking or prior to the allocated move in period will not be accepted.
  • There is no onsite storage available at the ACC, please refer all enquiries to your organiser.
  • If you are having goods delivered by courier, please ensure someone from your company is on site to sign for the goods.
  • The ACC, nor designated representatives will not sign for exhibitor or contractor deliveries. Couriers requiring a signature will be turned away.
  • It is strongly recommended that any exhibitor transporting freight to and from the ACC use the services of a specialised exhibition focused freight forwarder. This will avoid potential problems with customs, duties, and deliveries outside designated times.
  • The ACC will not accept any responsibility for arranging the freighting of any item or the costs associated therewith.
  • All airway bills/shipping notes must be clearly marked ‘All charges to account consignor’. The ACC accepts no responsibility for any charges associated with the duties, taxes or clearance of exhibitor/ contractor goods.
  • Pallet lifters and trolleys are provided on a complimentary basis to all exhibitors. These are located in the loading bay and are available on a first in, first served basis.

Freight Forwarding / Transport / Logistics

Agility Fairs and Events has been appointed the official logistics provider for CleanUp 2019.

Agility specialises in exhibition freight forwarding – both domestic and international.  Agility can ensure that your product, display & merchandise are in the right place, at the right time, providing a complete transport, materials handling & storage service. Agility provides a complete service including monitoring of freight from your door step right through to your exhibition booth to make sure your goods are handled in a professional manner and all formalities/deadlines are met. If you are using Agility, your goods will automatically be delivered to your exhibition booth.

Agility Fairs & Events offers the following services:

  • All local, interstate and international transport services including delivery onto each exhibitors’ stand at the venue. 
  • Storage of early consignments, packing materials during the exhibition and storage after the exhibition
  • For international exhibitors, a comprehensive international freight forwarding service tailored to each particular exhibitor’s requirements. 

Prior to the show, Agility will make contact to discuss and determine your individual freight and logistics requirements.  In the meantime, for any queries please contact:

Seamus Campbell
Event Logistics Specialist
Agility Fairs & Events
28-32 Sky Rd, MELBOURNE AIRPORT VIC 3045
Tel: +61 3 9330 9014
Fax:  +61 3 9330 3337
E-mail: scampbell@agility.com

As the show bumps in / out on very tight parameters and deliveries will not be accepted at the venue earlier, we highly recommend using Agility as their service is door-to-stand and they work weekends and outside normal business hours.   

Agility will be operating a forklift service during bump in and bump out to assist exhibitors requiring forklifts, pallet jacks and flatbed trolleys.  These are provided free of charge by THE ORGANISER as a service to exhibitors.  Please see the Agility staff at the loading dock for assistance. 

STORAGE:

There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (of packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.  Agility can arrange off-site storage at a cost of $66.00 per m3 or part thereof.

Please note: 

  • If you are using your own transport company, Agility cannot sign for delivery of goods on your behalf.  Please ensure you make specific arrangements with your transport provider and/or ensure you have a representative onsite at the time of delivery.
  • Agility Fairs & Events standard trading conditions apply for services provided – it is important that you are aware of these. Services include: transport, cranage, forklift, porterage, clearance, delivery, storage, positioning and all other onsite services.
  • Any freight not collected during the move out will be considered as ”abandoned” freight. Agility will be instructed to remove prior the end of tenancy and hold in a depot. Exhibitor will be charged a fee of $176.00 to recover costs incurred.  Any items left behind will be disposed of.

Exhibition Handbook

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.

Registration for Company Representatives

All people attending the conference must register prior to the event and can complete this form via the registration tab on this website. Please note your company’s entitlement table sent via email, may contain complimentary registrations depending on your sponsorship package. Ensure to refer to this table before completing your registration form. If you need a copy of your entitlement table, please contact the  cleanup2019@plevin.com.au

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice.

Exhibition Cancellation Policy

In the instance of Exhibitor cancellation the following conditions will apply:
Cancellation must be received in writing and acknowledgment received from the Conference Manager within 72 hours of lodging cancellation (subject to public holidays).
Cancellation received up to 1 August 2019 will incur a $110 penalty per m2 space or booth. The balance of payment will be returned.

Public Liability Insurance

Australian regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of A$10,000,000 or above. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. The venue may request a copy of your Public Liability Insurance Certificate. Most companies already have adequate cover. To assist you in locating your certificate within your organisation – it can often be found with the accounts / finance departments and is also often referred to as ‘Broadform’.

Contact us to become a sponsor or exhibitor